Main Library:
Mon. - Thurs.: 9 a.m - 9 p.m.
Fri. & Sat.: 9 a.m. - 5 p.m.
Sun.: 1 p.m. - 5 p.m.
Phone: Main: 845-563-3600 Branch: 845-566-0460

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Borrowing Policies

Library Cards, Internet Guest Passes and Borrowing Policies

Adults and children of any age are welcome to use the Library’s collections and services or participate in programs, provided they follow the Library’s Code of Conduct.

Borrowing Library materials to take home, remote access to research databases, downloading digital materials and use of computer workstations and laptops all require presentation of a Library Card. Our policies set specific guidelines for getting a Library Card or Internet Guest Pass and for borrowing or using Library materials and equipment. The topics below explain these policies.

Library Cards

  • Eligibility
  • Identification
  • Applying for a New or Replacement Card

Internet Guest Passes
Non-Newburgh Residents
Children’s Library Cards
Confidentiality of Borrower Records
Loan Periods & Renewal
Fines & Fees

Library Cards


Newburgh Free Library Cards are issued to individuals who

1. live or own property in the Newburgh Enlarged City School District
2. work or go to school in the district and do not live in another Library area within the Ramapo Catskill Library System (RCLS).

If you are not eligible, see Non-Newburgh Residents.


Patrons 18 and older need a photo ID and proof of their current physical address (e.g., a bill, pay stub, mail from a government agency, apartment lease, rent receipt, car insurance).

Adult Residents of the Newburgh Enlarged City School District may apply online for a library card. Non-residents must apply in person.

If you don’t have acceptable identification, see Internet Guest Passes below.


Internet Guest Passes allow use of Internet Workstations (these include MS Office software) for individuals who do not have Newburgh Free Library cards. The Pass is free and good for one year.

-Guest Pass Eligibility
You may obtain an Internet Guest Pass if you

  1. live or work in the Newburgh Enlarged City School District but do not have adequate identification for a full-privilege Library Card. The Guest Pass may be upgraded at any time to a full-privilege Library Card when proper identification is presented.
  2. are visiting from outside the RCLS service area.
  3. live in the RCLS service area and do not have a library card from any RCLS member library. The pass should be replaced by a full-privilege Library Card from your home library as soon as possible.

You must bring your Internet Guest Pass with you whenever you want to use the workstations. An Internet Guest Pass does not allow you to borrower library materials.

-Guest Pass Identification
One form of identification is required.


If you are not eligible for a Newburgh Free Library Card you may still use the Library’s resources in-house.
If you want to borrow materials but

  1. live in another RCLS area, you must first go to your home library (usually located in the community where you pay your school or property taxes) and apply for a library card. This card may be used at any library within the RCLS service area.
  2. live outside the RCLS service area, you can be issued a Newburgh card for an annual fee of $50.00 for adults and $5.00 for students.

Nonresidents may not apply for a library card online due to fee and identification restrictions.

If you want to use Library workstations for Internet or MS Office, you will need an Internet Guest Pass.

**Faculty, Staff & Students at SUNY-Orange and Mt St Mary College – please refer to Newburgh Library Collaborative for information about obtaining library cards at all three institutions.


We encourage parents to give their children the gift of a library card. All children under 18, including babies, who live in the Newburgh Enlarged School District are eligible. Children from infancy through age 11 will need a parent’s or guardian’s signature on the registration form.

Children whose parents work in the District are also eligible – please see Who May Have a Library Card for guidelines.

Children must bring their cards with them for all Library transactions, including signing up to use computers.* Parents wishing their children to have Internet access must provide written consent on the registration form in addition to the basic registration consent. Children’s cards are coded to allow them to use computers for

  • Under Age 11*
  • Ages 12 through 15
  • Age 16 and over (Adult Workstations)

*Children under age 11 may also use Early Literacy Station computers in the Children’s area that do not require reservations or Internet consent.

-What Identification do Children Need?

  1. For school-aged children, registration in a district school is the only identification required.
  2. Parent identification is necessary for private or home-schooled students and for children younger than school age.


New York State Law and American Library Association policies require that all borrower record information, including the titles of requested or borrowed materials, be kept confidential. For this reason

  • We do not tell you the title of a requested item when we call to notify you of availability. This information is available if you receive email or text message notification and can also be viewed online under My Account.
  • Titles of materials you have borrowed are permanently deleted from your record when the items are returned. Titles of Lost or Claims Returned items are kept in your record until paid for or otherwise resolved so that we can have clear conversations with you about them.
  • Children’s records are equally protected by these laws and policies.


The Newburgh Free Library sets different loan periods depending on the type of material (collection & format). Because other RCLS member libraries may set different loan periods for similar material, it is the owning library that determines the loan period regardless of where the item is checked out. The following is a general guideline for loan periods on items owned by the Newburgh Free Library and is subject to change.


max allowed

loan period

Books 50 14 or 21 Days
Audiobooks 5 21 Days
DVDs – Television Series & Movies for Adults 3 7 Days (Television Series can be renewed once)
DVDs – Juveniles 2 7 Days
Instructional DVDs 2 21 Days
Music CD 10 21 Days
Periodicals 5 7 Days (Juvenile & Adult)
Laptops 1 2 Hours
Adults with library cards can use a laptop in the library for two active 1-hour sessions per day. To borrow a laptop, you must present your library card and photo ID. Laptops are checked out for 3 hours to allow time to pick up, set up, print and return the laptop.**Note – Computer users can have two active sessions per day, whether using a desktop computer, a laptop or both.The daily fine for laptops begins to accrue 1 hour after the time due. A laptop is considered to be lost at the end of the business day on which it was checked out.
External Battery Packs (Pack only, No cords) 1 2 Hours
Battery Packs are loaned to Adults with a Newburgh Free Library card for use within the library. The daily fine for battery packs begin to accrue 1 hour after the time due. A battery pack is considered to be lost at the end of the business day on which it was checked out.
Museum Passes 1 3 Days
Museum Passes are loaned to Adults with clean (no fines, or overdues) Newburgh Free Library cards. The maximum fine is $50 and passes are considered to be lost 7 business days after the due date.

Although most materials can be renewed, some are restricted to one loan period. These include but are not limited to:

  • Express (14-Day) Books
  • DVDs
  • Periodicals (magazines)
  • Requested (Hold List) Items
  • InterLibrary Loans from RCLS libraries, when the owning library has restricted the item
  • InterLibrary Loans from non-RCLS libraries


The Newburgh Free Library charges fines for overdue materials; fees for replacement library cards, photocopies and computer printouts; and for the cost of lost or damaged materials.

-Fines are based on the type of material (collection & format) and may differ from those charged by other RCLS member libraries. The circulation system automatically sets limits on fines accrued and items overdue. In the case of materials borrowed from other libraries, it is the owning library that determines the amount of the fine regardless of where the item is checked out. The following is a general guideline for fines on items owned by the Newburgh Free Library and is subject to change.



Adult Materials including: Books, Audiobooks, Art Prints, Pamplets & Magazines $0.10/day
$10.00 maximum per item
$2.00 maximum per item for seniors 65 & older with ID)
Adult Media including: CDs, DVDs (Movies & TV Series), Instructional Media $0.25/day
$10.00 maximum per item
($2.00 maximum per item for seniors 65 & older with ID)
Juvenile Materials including: Books, Audiobooks & Other Print Materials $0.05/day
$2.00 maximum per item
Juvenile Media including: CDs & DVDs $0.10/day
$5.00 maximum per item
Laptop Computers, Battery Packs & Museum Passes $10/day. For maximums see under Loan Period


-Fees are as follows and are subject to change



Photocopies $0.15/page
Computer Printouts $0.15/page B&W, $0.50/page Color
Adult Replacement Card $1.00
Juvenile Replacement Card 1st – Free replacement
2nd or more – $1.00


Children under the age of 18 may be required to wait one week for a 2nd card and one month for a 3rd replacement card, depending on frequency of loss.

  • Lost & Damaged Materials – the current replacement cost of the item is charged.  We do not accept direct replacement of the item.  Other libraries may charge an additional processing fee.


You may not be able to check out materials if you owe more than $10.00 in charges of any type.

You may not be able to use Library computer workstations if you owe more than $25.00 in charges of any type.


Your borrowing privileges will be restored when your charges have been paid, including the return of any overdue item and payment for any lost items.

Do you have another question? Call Circulation Services 845-563-3610 or email